Withdrawal Policy, Procedures & Refunds

Resources

Drop one or more classes for the semester including a Total Withdrawal:

Complete the electronic Add/Drop/Total Withdrawal Form.
Complete a paper Add/Drop/Total Withdrawal Form in the Office of Registration/Student Records.

Impact on Financial Aid

If a student receives any type of financial aid (grants, scholarships, and loans) and officially withdraws completely from all classes before 60% of the semester has passed, the student is required to have their financial aid prorated based on the U. S. Department of Education’s Federal Refund Policy. A student who falls under this criterion will have the appropriate percentage of his financial aid returned to the appropriate fund and is responsible to pay any balance remaining on the account as a result of this calculation. If a student does not attend class and/or fails to officially withdraw, all charges are billed to the student and financial aid is cancelled.

Impact on Veterans Education Benefits

If a student is receiving Veterans Education Benefits (e.g. “GI Bill®”, Education Assistance Program (EAP) or Federal Tuition Assistance) they must notify the office of Registration/Student Records. Dropping or withdrawing may have a negative impact on Veterans Education Benefits. If a student is dropping/withdrawing due to orders to active duty, they must bring a copy of their active duty orders to the office of Registration/Student Records.

WITHDRAWAL PERIODS:

A refund period correlates to 1/15 of a course; for the first three refund periods:
*Student eligible for partial refund

1st Refund Period – A student will not be liable for any of their credit hours; tuition and fees may be refunded. A $100 service fee will be assessed for a total withdrawal.
2nd Refund Period – A student will be liable for 50% of their credit hours; tuition and fees may be refunded. An automatic W (passing) will be reflected as the final grade on your academic transcript.
3rd Refund Period – A student will be liable for 75% of their credit hours; tuition and fees may be refunded. An automatic W (passing) will be reflected as the final grade on your academic transcript.

NOTE:
All student initiated withdrawals must be processed before the 67% of the course has been completed. For specific refund periods for classes that start at a different time and are not the full semester in duration, refer to the “Refund and Withdrawal Dates” chart above for specific dates.

From the third refund period though the course being 67% complete:

No refund available
An automatic W (passing) will be reflected as the final grade on your academic transcript.

From 67% complete through the end of the semester:

Student must contact the instructor
A final grade of “W”, “F”, or “I”, will be assigned by the instructor

Withdrawal for Medical/Mental Health Reasons

Refer to the link below for the College policy and procedures for withdrawal for Medical/Mental Health Reasons.

Withdrawal for Medical/Mental Health Reasons

GI Bill®” is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government website at www.benefits.va.gov/gibill.